A good email makes your quotation easier to find and more likely to get a reply. It only needs to do three things: say what's attached, give the key facts and state the next step.
Subject lines that work
- Quotation QT-2026-0012: Office painting, Everest Trading
- Your quotation for kitchen installation
- Revised quotation QT-2026-0012-R2
Make it searchable, because the client may need it again weeks later.
Template: sending a quotation
Hello Sita,
Thank you for your enquiry. I've attached our quotation for painting your office.
Total: Rs 85,000 including VAT
Valid until: 5 December
Earliest start: 15 November
If you're happy to go ahead, just reply to this email, and we'll confirm your dates. Please call me on 98XXXXXXXX if you have any questions.
Kind regards,
Ram Shrestha
Himalaya Painters
Make this quotation on your phone. Add your company once, then create and share a PDF, even without internet.
Template: sending a revision
Hello Sita,
As we discussed, I've updated the quotation to remove the ceiling work. The new total is Rs 70,000, and the attached version replaces the earlier one.
Everything else remains the same. Let me know if you'd like to go ahead.
Template: a reminder
Hello Sita,
Your quotation is valid until Friday. Would you still like to go ahead? I'm happy to answer any questions.
Helpful details
- Attach a PDF, not an editable document.
- Name the file clearly, such as "QT-2026-0012 Everest Trading.pdf".
- Put the total in the email body, so the client doesn't need to open the file for the main point.
- Send from a professional address, if you have one.
If your clients prefer messaging, see our WhatsApp quotation guide.
Quotation Maker App Offline is free on Google Play. It stores your work on your phone and creates a clean A4 PDF you can share anywhere.
Keep reading
How to Follow Up on a Quotation: Timing and Scripts
When and how to follow up after sending a quotation, with message examples that feel helpful rather than pushy and tips for knowing when to stop.
Why Clients Reject Quotes and How to Fix It
Understand the real reasons clients say no to a quotation, beyond price, and the practical changes that can improve how often you win work.
How to Write a Painting Quotation
How painters can measure, price and describe jobs: surface preparation, number of coats, paint brands and what clients should move before work starts.