How to Quote Cleaning Services

In cleaning, the phrase "clean the office" means something different to everyone. A task list on your quotation shows what you'll do and protects you from growing expectations.

Inspect before quoting

Check the floor area, type of surfaces, number of toilets, how dirty it is, and when you can get access. A photo helps for small jobs, but a visit is better for contracts.

Choose your pricing basis

• Per visit or per month: ideal for recurring offices and shops.
• Per area: useful for floors, facades or post-construction cleans.
• Hourly: suits unclear one-off tasks, with an estimated number of hours.

Estimate your staff hours, add supplies and travel, then add margin. Check the number of hours against your target profit before fixing a monthly price.

List tasks and frequency

For recurring work, a simple schedule works well:

• Daily: bins, floors, toilets and kitchen surfaces
• Weekly: dusting, glass doors and detailed bathroom cleaning
• Monthly: high dusting, windows and deep cleaning

State exclusions such as exterior windows, carpet shampooing and specialist stain removal, then offer these as add-ons.

Be clear about supplies and access

Say who provides chemicals, consumables such as hand soap and tissue, water and electricity. Agree on keys or access times, and how you'll handle lost keys and damage.

Contract terms

For regular cleaning, state the notice period, any annual price review, and how public holidays are handled. A 30-day notice clause and a price review date protect both sides.

Win trust

Mention staff supervision and any insurance you hold, only if it's true. Security and reliability often matter to clients more than the lowest price.

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